Platform for accounting firms
Botkeeper
Per-entity licensing for accounting firms, with the only published volume-discount ladder in the firm category.
At a glance
- What it is
- Platform for accounting firms
- Relationship to your books
- Runs on top of your existing ledger
- Starting price
- $53/mo
- Pricing basis
- Per license (one per client entity), per month, banded by how many licenses the firm holds. Annual billing is ~10% cheaper. Month-to-month cancellable.
- Human involvement
- Software only
- QuickBooks Online
- Not published
- Xero
- Not published
- Multi-entity
- Yes
- Income tax filing
- No
- Free trial or free tier
- Not published
- Best suited to
- An accounting or bookkeeping firm with at least five client entities that wants to cut categorization and reconciliation labour without changing the ledgers clients already use.
- Tested by the AI Ledger Benchmark
- Not yet — see the benchmark programme
- Facts verified
- September 4, 2026
Botkeeper is sold to accounting firms by the client entity, not to end businesses. It automates transaction categorization, bank reconciliation and journal entries, and runs an autonomous month-end review with anomaly detection. Its pricing is the most transparent in the firm segment: four published license bands from $149/month down to $59/month per entity as volume rises. Botkeeper states it automates approximately 85% of transaction categorization.
Who it is for
Choose Botkeeper if: An accounting or bookkeeping firm with at least five client entities that wants to cut categorization and reconciliation labour without changing the ledgers clients already use.
Look elsewhere if: The ~85% automation figure is a vendor claim with no published measurement method, or if any of the limitations below are load-bearing for your business.
Botkeeper pricing
Per license (one per client entity), per month, banded by how many licenses the firm holds. Annual billing is ~10% cheaper. Month-to-month cancellable.
| Plan | Price | Basis | Notes and inclusions |
|---|---|---|---|
| 1–4 licenses Solo practitioners and small firms | $149 | per license, per month | $134 per license per month billed annually AI-powered transaction categorization · Automated bank reconciliation · Automated journal entries · Firm Insights dashboard · Unlimited document storage |
| 5–9 licenses | $109 | per license, per month | $98 per license per month billed annually |
| 10–24 licenses | $79 | per license, per month | $71 per license per month billed annually |
| 25+ licenses | $59 | per license, per month | $53 per license per month billed annually |
Accounting platform compatibility
This is the first thing to check. A product that replaces your ledger is a migration; one that sits on top of it is reversible.
| Platform | Support |
|---|---|
| QuickBooks Online | Not published |
| Xero | Not published |
| NetSuite | Not published |
| Sage Intacct | Not published |
| Own general ledger | Not published |
Capabilities
| Capability | Status |
|---|---|
| Automated transaction categorization | Yes |
| Bank / account reconciliation | Yes |
| Month-end close workflow | Yes |
| Accounts payable / bill pay | Not published |
| Invoicing / accounts receivable | Not published |
| Receipt & document capture | Yes |
| Multi-entity support | Yes |
| Classes, departments or locations | Not published |
| Accrual-basis accounting | Not published |
| Revenue recognition | Not published |
| Inventory accounting | No |
| Payroll (included or native) | No |
| Sales tax handling | No |
| Income tax return filing | No |
| CFO / advisory service | No |
| Anomaly & error detection | Yes |
AI and developer surface
| Feature | Status |
|---|---|
| Named AI agents that complete work | Partial |
| Natural-language assistant over your books | Not published |
| Public API | Not published |
| MCP server / LLM-native access | Not published |
| White-label for firms | Partial |
Strengths
- The only firm-side product here with a fully published per-license price ladder
- Volume economics are real: unit cost falls 60% between the 1–4 and 25+ bands
- Month-to-month cancellation on monthly plans lowers the cost of trying it
- Autonomous month-end review with anomaly detection, not just categorization
Limitations
- The ~85% automation figure is a vendor claim with no published measurement method
- Accounting-platform support is not stated on the pricing page — verify QuickBooks and Xero coverage before buying
- Not sold to end businesses; a single company cannot buy this directly
- Per-entity pricing means low-activity clients cost the same as busy ones
What we could not verify
Most sites in this category would state these as facts. We list them as gaps, and they are the questions to put to Botkeeper directly.
- Which general ledgers are supported is not published on the pricing page
- Whether white-labelling to clients is included at all bands
Frequently asked
How much does Botkeeper cost?
Botkeeper starts at $53/mo. Per license (one per client entity), per month, banded by how many licenses the firm holds. Annual billing is ~10% cheaper. Month-to-month cancellable. Full published tiers are listed above; figures were read from the vendor's own pricing page on September 4, 2026.
Does Botkeeper work with QuickBooks Online?
Botkeeper does not state whether it supports QuickBooks Online. We have flagged this as unverified rather than guessing.
Does Botkeeper include a human bookkeeper?
Software only. No accountant is included. You or your accountant review the output.
Has AI Ledger Intelligence tested Botkeeper?
No. We have not run Botkeeper against a transaction set, and we do not claim hands-on experience we do not have. This page is a verified-data profile built from primary sources. Our benchmark programme explains the accuracy testing we intend to publish and how it will be run.
Alternatives to Botkeeper
Closest products by category, ledger relationship, human involvement and price.
Booke AI
$129/mo$129/month AI bookkeeper that works inside your existing QuickBooks Online or Xero and hands you an exception queue.
Double
$200/moMonth-end close and client-management workflow for firms, with two-way sync into four major ledgers.
Basis
Not publishedLong-horizon AI agents that run an entire close, tax return or audit test for accounting firms — the most heavily funded company in this category.
Sources for Botkeeper
Every figure on this page was read from the vendor’s own published material or from named trade press on the date shown. We do not estimate prices.
- Botkeeper pricing — botkeeper.com, retrieved September 4, 2026
Record last verified September 4, 2026.